Virtual Mailer Documentation
End-user guide and website-ready reference
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Overview

Virtual Mailer Overview

A desktop email campaign platform for composing, sending, tracking, and managing list-based outreach from infrastructure you control.

What Virtual Mailer Is

Virtual Mailer is a Windows desktop application for campaign-based email delivery. It combines message composition, recipient/list management, multi-account send routing, and campaign execution history in one interface.

Compose

Build campaigns in visual Design mode or Source mode with token-based personalization.

Deliver

Send through SMTP, Outlook Interop, DirectSend MX, Pickup Directory, or SendGrid SMTP.

Operate

Track sent history, manage contacts and mailing lists, and control licensing in Settings.

Why Organizations Choose It

Control, Privacy, and Operational Flexibility

  • Local data ownership: lists, templates, campaign history, and operational records stay under your control instead of being locked into a hosted marketing platform.
  • Self-hosted tracking: open tracking and unsubscribe processing can be deployed to infrastructure you control rather than a third-party analytics domain.
  • Multiple send routes: campaigns can be delivered through different accounts and methods depending on provider, brand, or operational need.
  • Reusable operating model: campaigns and templates are designed for repeat use, revision, and controlled execution over time.
Quick Start
  1. Create or verify a sending profile in Mail Accounts.
  2. Import contacts and organize recipients in Contacts and Mailing Lists.
  3. Create a campaign in Campaigns, choose lists, and select a mail account.
  4. Optional: deploy tracking/unsubscribe scripts from Mail Account > Tracking and Unsubscribe.
  5. Execute the campaign and review results in campaign history and Reports.
Main Screen Navigation

Mail Accounts

Configure send channels, credentials, encryption, batch pacing, long-wait behavior, and tracking deployment settings.

Campaigns

Create, edit, and execute campaigns with personalization, attachments, scheduling, and execution history.

Templates

Save reusable campaign layouts and import them into new campaigns.

Mailing Lists

Group recipients for campaign targeting and maintain active/inactive subscriber sets.

Contacts

Maintain contact records, import data, validate addresses, and keep list memberships clean.

Reports

Use reporting filters, KPI cards, and export options for campaign outcome review.

Settings

Manage licensing, theme/alignment preferences, and application log access.

Licensing Snapshot
Tier Intended Use Key Limits/Capabilities
Basic Free default operation Feature-limited policy, single database, daily/monthly send limits, required Created By tagline. Defaults to Basic if no license exists.
Professional Single-DB full unlock No practical feature limits for campaign operations; SQLite model.
Agency Multi-database operations Professional feature scope plus additional database capacity for client/account isolation.
Supporting Operational Guides
Use SMTP unless your environment requires another send method.